Executive Assistant

Job description

1. Organize and coordinate international and domestic travel

2. Create and develop visual presentations

3. Collate and process invoices and other expense documentation for payment

4. Perform typing assignments. Responsible for proofreading the documents and making spelling, grammar and layout adjustments.

5. Serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, facilities, operations, etc.

6. Assist with programs, projects, and/or processes specific to the Office of the CEO

7. Coordinate special projects and department activities

8. Perform administrative and other related duties as assigned

9. Travel will be required

10. Overtime will be required

Desired Skills and Experience

1.  Associate Degree in Business or related field, or equivalent experience required

2.  The required skills, knowledge and abilities are typically acquired through a minimum of 5 years of experience in supporting C-Level Executives 

3.  Must have hands-on experience with MS Office applications (Word, Excel,  PowerPoint and  Outlook); knowledge of other software applications (Oracle) a plus

4.  Ability to effectively communicate with others at all levels of the Company including Executives, both verbally and in writing

5.  Ability to ute tasks with minimal guidance

6.  Ability to orchestrate multiple activities simultaneously

7.  Ability to accurately complete tasks and projects, within allowable timeframes

8.  Ability to demonstrate a courteous, tactful and professional approach with employees and others

9.  Ability to perform special assignments as requested by the management team

10.Ability to efficiently organize, manage, coordinate meetings and events

11.Ability to work both independently and as part of a team

12.Must be discreet and maintain confidentiality at all times